Copyright: Scanning and uploading teaching materials to Moodle
In order to enable academic staff to copy and re-use the content of copyright materials, and to share them with students beyond what is permitted by copyright law – for example on Moodle – UAL subscribes to a licence for Higher Education institutions issued by the Copyright Licensing Agency (CLA).
The HE CLA Licence covers multiple photocopying for teaching as well as the creation of scanned materials for reading lists to be held in Moodle.
Whether you carry out the copying/scanning yourself or delegate it, you must be sure that the person doing the copying or scanning is familiar with the Licence requirements. Please follow the steps required in the CLA Checklist: Making Digital Copies and the advice below, to ensure you are legally digitising the work.
During the current COVID-19 outbreak, the CLA has announced relaxed terms to the HE licence subject to specific workflow and reporting requirements. For information on how academic staff and course teams can make additional copyright materials available on Moodle under these terms, read the full communication on the Library Services Canvas page. Please note that the terms apply until 30th June 2020, or sooner if institutions re-open, and access to any content made under these terms will be removed after this date.
3 Steps to follow if you want to upload teaching materials to Moodle
Step 1: Check for a digital copy
Is there a digital copy already available from the library? You can check this using Library Search. If the answer is yes, instead of uploading, please link from Moodle to the content (e-journal, e-book, database etc). No further steps are required.
Step 2: Check availability and compliance
If no digital copy is available or linking is not possible, ensure the content you need to scan meets these criteria:
- Is it available from the UAL library? You can check this using Library Search
- Is it CLA compliant? This can be verified using the CLA title search. A search by title or ISBN (for books) or ISSN (for journals) will indicate what use is allowed (e.g. scanning, photocopying). Select to see permissions for HE institutions.
- Is it within the permitted limit, i.e. not more than one chapter or 10% from any one book (whichever is greater – except for an anthology, short story, poem or play for which you can copy up to 10 pages only) and one article from any one journal issue? Please note that this limit is for each course unit, so if you are co-teaching you may need to check with a course coordinator to see what other material has already been used for the same course unit.
If the answer to all the questions is yes, you may upload the selection to Moodle. Proceed to Step 3.
If you need help to locate material, please contact the academic support librarian for your course.
Step 3: Complete a Copyright Notice form
- Scan the selection
- Fill out a Copyright Notice Form and attach a copy of it to the front page of the scanned selection. See instructions on how to attach copyright notice to scanned material.
- Upload the scanned selection with the Copyright Notice to Moodle
- Keep a copy of the completed Copyright Notice form for your own records
- Email a copy of the completed Copyright Notice form to the CLA Coordinator
Scanning and Photocopying
For an overview of how and why it is important to comply with the Copyright Licensing Agency Licence when photocopying or scanning materials for use in classes and on Moodle, please see the key points of the CLA Higher Education Licence for academic staff.
For help with posting scanned materials on Moodle contact Digital Learning Support
If you have any questions please email the CLA Coordinator
There is some general information about copyright on the library web pages
- There is a library guide to help staff and students find image resources
- Reverse Image Search : Check where an image originated or check licence permissions
IP Advice for the Creative Sector
- Creative IP is UAL’s online resource to support students and creatives and help them understand the value of their intellectual property for enterprise and innovation. The resource features factsheets, podcasts, case studies , FAQS and a list of pro-bono (free) legal services.
- Intellectual Property Office– The official UK government body responsible for intellectual property (IP) rights including patents, designs, trade marks and copyright
UAL students and staff can create accessible copies of files and paper documents using SensusAccess. Go to the Library SensusAccess web page and follow the steps to convert files into an accessible format. The conversion is emailed to you. More instructions are available in the SensusAccess LibGuide.
UAL Libraries can also provide materials from reading lists in alternative formats for eligible students who are registered with the Disability Services. Contact your Academic Support Librarian for more information.
More information on Library Services for disabled and dyslexic students