What you can do?
In order to enable academics to copy and re-use content of copyright materials, and to share them with UAL students beyond what is permitted by the copyright law, UAL is subscribed to a licence for Higher Education institutions issued by the Copyright Licensing Agency (HE CLA).
The HE CLA Licence covers multiple photocopying for teaching as well as the creation of scanned materials to be placed in Moodle.
If you carry out the copying yourself, you must be sure that you are familiar with the Licence requirements. Please follow all steps required to ensure you are allowed to digitise / copy the work by following all the steps listed in the CLA:
If you want to upload materials for teaching to Moodle please follow these three steps:
Step 1: Check for a digital copy
- Is there a digital copy already available from the library?
If the answer is yes, instead of uploading, please link from Moodle to the content (e-journal, e-book, database etc). No further steps are required
Step 2: Check availability and compliance
If no digital copy is available or linking is not possible, ensure the content to be scanned meets these criteria:
- Is it available from the UAL library? You can check this using library search https://libsearch.arts.ac.uk/.
- Is it CLA compliant? This can be verified using the CLA title search at https://www.cla.co.uk/higher-education-licence-docs A search by title or ISBN (for books) or ISSN (for journals) will indicate what use is allowed (e.g. scanning, photocopying). Select see permissions for HE institutions.
- Is it within the permitted limit, i.e. not more than one chapter or 10% from any one book (whichever is greater – except for an anthology, short story, poem or play for which you can copy up to 10 pages only) and one article from any one journal issue? Please note that this limit is for each course unit, so if you are co-teaching you may need to check with a course coordinator to see what other material has already been used for the same course unit.
If the answer to all the questions is yes, you may upload the selection to Moodle. Proceed to Step 3.
If you need help at all, please contact your academic support librarian
Step 3: Complete a Copyright Notice form
- Scan the selection
- Fill out a Copyright Notice Form [view] and attach a copy of it to the front page of the scanned selection [view]
- Upload the scanned selection with the Copyright Notice to Moodle
- Keep a copy of the completed Copyright Notice form for your own records
- Send a copy of the completed Copyright Notice form to firstname.lastname@example.org
Scanning and Photocopying
For an overview of how and why it is important to comply with the Copyright Licensing Agency Licence when photocopying or scanning materials for use in classes and on Moodle, please see the key points of the CLA Higher Education Licence for academic staff:
For help with posting scanned materials on Moodle contact email@example.com uk
Questions? Please email firstname.lastname@example.org
- Image attribution checker: this resource helps you find and check CC licensed images and then download them with the attribution embedded in the image – http://www.nottingham.ac.uk/xpert/attribution/
- Reverse Image Search : To check where an image originated or check licence permissions – http://www.tineye.com/
Creative Commons Licence
- Explore the Creative Commons Licences http://creativecommons.org/choose/
Open Source Licences
- Look up plain English info. about licenses for open educational resources or any other kind of open resource http://www.tldrlegal.com/
IP Advice for the Creative Sector
- Own-It is a website managed and supported by UAL that can answer your IP questions and common queries via a knowledge bank that will give you access to FAQs, factsheets, articles, podcasts and videos that contain everything you need to know
about IP and the creative industries http://www.own-it.org/
- Copyright Hub