Digital Copyright

What you can do?

All staff can photocopy and scan materials owned, held or subscribed to by the library (i.e. books, loose leaf works, law reports, periodicals and journals). If you want to upload this material to Moodle (and/or if not public to Workflow or MyBlogs) please follow these three steps:

Step 1: Check for a digital copy

  • Is there a digital copy already available form the library?

If the answer is yes, instead of uploading, please link from Moodle to the content (e-journal, e-book, database etc). No further steps are required

Step 2: Check availability and compliance

If no digital copy is available or linking is not possible, ensure the content to be scanned meets these criteria:

  • Is it available from the UAL library? You can check this using the library catalogue
  • Is it CLA compliant? This can be verified using the CLA title search at A search by title or ISBN (for books) or ISSN (for journals) will indicate what use is allowed (e.g. scanning, photocopying, uploading from a digital source).
  • Is it within the permitted limit, i.e. not more that one chapter or 5% from any one book (whichever is greater) and one article from any one journal issue? Please note that this limit is for each course, so if you are co-teaching you may need to check with a course coordinator to see what other material has already been used for your course.

If the answer to all the questions is yes, you may upload the selection to Moodle. Proceed to Step 3.

If you need help at all, please contact your academic support librarian or try this flowchart Guidance for the CLA Compliance Process – Quick Check [view]. Some guidance on the 5% rule for photocopying and scanning can be found in this resouce: Staff Guidance for CLA Compliance Process [view]

Step 3: Complete a Copyright Notice form

  • Scan the selection
  • Fill out a Copyright Notice Form [view] and attach a copy of it to the front page of the scanned selection [view]
  • Upload the scanned selection with the Copyright Notice to Moodle
  • Keep a copy of the completed Copyright Notice form for your own records
  • Send a copy of the completed Copyright Notice form to

Disability Exceptions

Exceptions for students with a disability and visual impairment

Disability exceptions guidance [view]

If a student is unable to access a usual copy of the Material because of a visual impairment or disability (including dyslexia):

  • The CLA Licence permits the University to make and supply a copy (an “Accessible Copy”) of part or the whole of any work in any alternative format that is more accessible to the Authorised Person.
  • Commercially available version- An Accessibly Copy of the work may only be produced if and to the extent that it is not commercially available in a form accessible to the disabled student.
  • The University has to own the original copy.
  • The 5% Rule can be broken but for each copy over the 5% Rule it must contain:
    1.  A statement that it was a copy made under the CLA Licence for the use of a disabled student and that it may not be copied or scanned without permission; and
    2. The title and name of the author and publisher and the title of the material.

Scanning and Photocopying

For an overview of how and why it is important to comply with the Copyright Licensing Agency Licence when photocopying or scanning materials for use in classes and on Moodle, please view the following Powerpoint used in recent UAL-wide briefings by Maame Yaa Addai  & Holly Lau– Legal Affairs & Sarah Mahurter- Library Services

  • UAL CLA Briefing Session September 2013 [view] – this includes spring cleaning tips to ensure what is used s allowed and relevant
  • Copyright FAQs [view]

For help with posting scanned materials on Moodle contact uk and for more CLA help contact

Questions? Please see the Digital Copyright FAQS [view]or email

More Help

Finding and using images

Creative Commons Licence

Open Source Licences

  • Look up plain English info. about licenses for open educational resources or any other kind of open resource

IP Advice for the Creative Sector

  • Own-It is a website managed and supported by UAL that can answer your IP questions and common queries via a knowledge bank that will give you access to FAQs, factsheets, articles, podcasts and videos that contain everything you need to know
    about IP and the creative industries
  • Copyright Hub